Assistant Property Manager – Commercial



  • Department: Property Management
  • Location: Sacramento, CA
  • Posted: 08/08/22

Our Candidate Search

We seek an Assistant Property Manager for our Sacramento Property Management team who is not only a well-organized professional with a great customer service attitude, but capable of handling multiple tasks at once while meeting multiple goals and deadlines.

Job Description Summary

Responsible for the day-to-day administration and implementation of those policies, procedures and programs that will ensure well managed and well-maintained properties. The Assistant Property Manager will be assigned to specified action areas at the discretion of the Property Manager so as to best meet the needs of the portfolio.

Essential Functions

· Assists with overseeing and coordinating property management, maintenance, and construction activities associated with commercial tenants.

· Responsible for the prompt and positive response to requests from tenants, for the implementation of ongoing contract programs, to constantly assess tenant needs and to assure problems are being solved promptly, and to the mutual benefit of the tenant and properties, including preparing, dispatching and tracking tenant work orders.

· May be engaged in the selection of contract services, vendor negotiations for service agreements and day-to-day monitoring of vendor performance to assure full compliance with standards established within the respective service agreements, including Certificates of Insurance.

· May assist the PM in preparing budgets, annual operating expense reconciliations, timelines and business plans to meet property management requirements.

· Assist in the accounting process which may include, but is not limited to, completing property management / accounting forms as required, coding invoices, reviewing A/R reports, and assisting in the collection of rents.

· May perform daily and monthly property inspections at the direction and guidance of the PM.

· Involved in the administration of all tenant leases to assure full compliance with lease provisions, including Certificates of Insurance.

· Answers telephone, screens calls, transfer callers to voice mail, or take messages to facilitate communications and contacts.

· Participate in various meetings and training activities as designated by the PM or higher-level management.

· May perform other duties as assigned.

Qualifications

  • Ability to handle general administration of the property in the absence of the PM, or when otherwise called upon.
  • Strong written and verbal skills, with the ability to produce communications and other materials that are effective and of a professional nature.
  • Computer proficiency with strong knowledge of MS Word and Excel, and the ability to learn new and business specific software programs as needed. Timberline experience is a plus.
  • Self-starter with strong organization and problem-solving skills. Must be able to work in a fast-paced, team-oriented environment with multiple deadlines, and adapt readily to changing priorities
  • Ability to deliver superior customer service to tenants and clients.
  • Ability to maintain an approachable, friendly demeanor when working with competing priorities and demands.
  • Must also be able to develop effective working relationships with vendors, contractors, and tenants.

Education and Experience Requirements

· Bachelor’s Degree or equivalent work experience.

· Minimum 3 – 5 years previous property/facilities management experience

· Experience in and working knowledge of business/office administration

· Valid Drivers’ License

Work Environment and Physical Demands

· Professional office environment using standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines

· Mainly sedentary role though some filing and supply maintenance requires the ability to lift files and supplies, open cabinets, bend, crouch, stand, and walk

Other Information

· Salary depends on experience

· Not a supervisory role

· Non-exempt position subject to overtime laws

· Full time position, Monday through Friday 8am to 5pm

· Local travel required, may travel to other offices for training

· Must legally be allowed to work in the U.S.

· Please provide salary requirements in order to be considered for this position

· Full time employees are eligible to participate in company benefits.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Type: Full-time

Pay: From $58,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Referral program
  • Retirement plan
  • Vision insurance

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday

Supplemental Pay:

  • Bonus pay

Ability to commute/relocate:

  • Sacramento, CA: Reliably commute or planning to relocate before starting work (Preferred)

Education:

  • Bachelor’s (Preferred)

Experience:

  • Property/Facilities Management: 3 years (Preferred)
  • Business/Office Administration: 1 year (Preferred)

Language:

  • English (Required)

License/Certification:

  • Driver’s License (Required)

Work Location: One location