Property Management Administrative Assistant

  • Department: Property Management
  • Location: Petaluma, CA
  • Posted: 07/19/21

We seek an Administrative Assistant to support our Property Management Department who is not only a well-organized professional with a great customer service attitude, but capable of covering significant day-to-day work loads from multiple managers.

Job Description Summary

Providing administrative support with a variety of administrative activities and related tasks for multiple managers. The qualified candidate will be reliable, detail oriented, proactive, and a self-starter who takes initiative to solve issues, while providing great professional customer service to tenants and vendors. In this position, follow through, attention to detail, time management, multi-tasking and ensuring deadlines are met is imperative.

Essential Functions

· General correspondence, drafting of contracts, proposals, leases and lease amendments

· Spreadsheet preparation and ongoing maintenance updates

· Responsible for prompt and positive responses to internal and external requests ensuring timely resolution of issues.

· Assists in the accounting process, including but not limited to, completing property management/accounting forms as required and compiling accounts receivable reports

· May perform other duties as assigned


· Must be able to work in a fast-paced, team-oriented environment with multiple deadlines from multiple managers while adapting to changing priorities

· Quick learner, able to incorporate new knowledge into processes

· Excellent overall verbal and written communication skills including the ability to effectively communicate in a professional manner with all levels of management and staff while being flexible and collaborative

· Ability to maintain discretion and confidentiality at all times

· Computer proficiency with a strong knowledge of Microsoft Office Suite (Outlook, Word, Excel, etc.) and the ability to learn new business specific software programs as needed. Timberline experience a plus

· Self-starter with strong time-management, organizational, comprehension and proactive problem-solving skills

· Able to deliver superior customer service to clients while developing and building effective working relationships

· Maintain approachable, friendly demeanor while working with competing priorities and demands

· Has strong mathematical and logic skills required to build and maintain spreadsheet data

· Understands and follow directions, and able to give direction when needed

· Must be reliable, punctual, have a work appearance suitable for a professional office environment along with a pleasant demeanor

Education and Experience Requirements

· High School diploma

· Minimum 3 years Administrative Assistant experience

· Experience in and working knowledge of business/office administration

· Experience in commercial real estate is a plus

· Valid Drivers’ License



Please include cover letter and resume

ATTN: HR Representative

Basin Street Properties
ATTN: HR Representative
300 E. 2nd Street, Suite 1210
Reno, NV 89501