Accounts Payable Specialist

  • Department: Accounting
  • Location: Reno, NV
  • Posted: 01/23/23

Our Candidate Search

Our company seeks an Accounts Payable Specialist with an understanding of the real estate industry to join our Accounting team located at our company headquarters. This is a complex, high-volume Accounts Payable position dealing with multiple entities, multiple banks, and multiple properties. We expect the right person for the position to not only be a master at multi-tasking, but be organized, reliable, detail oriented, analytical, and strong in their ability to work proactively with our Property Management and Accounting teams to be successful and solve issues with an investigative mind.

Job Description Summary

The Accounts Payable Specialist will be responsible for ensuring all invoices are entered, approved in Timberscan, and posted timely. Other tasks responsible to this position include weekly check runs and being able to utilize various reports from Timberline and Timberscan to facilitate payments and inquiries. The Accounts Payable Specialist must be a multi-tasking whiz with a good memory and self-starter attitude, able to work with staff at various locations and levels, while being an integral member of our Accounting team. In this position positive attitude, excellent communication, follow through, attention to detail, and ensuring deadlines are met is imperative.

Essential Functions

· Heavy Accounts Payable including printing and recording checks weekly for many Properties

· Vendor Maintenance and W-9 Tracking

· 1099 processing


· Must be reliable, punctual, and always pleasant to work with.

· Must be strongly proficient in Microsoft Office Suite (Outlook, Word, Excel, etc.)

· Must have intermediate to higher level Excel skills

· Understands and has the ability to use Timberline or other similar Accounting software

· High level of accuracy, efficiency and great attention to detail

· Strong time-management, planning, and organizational skills with the ability to multi-task while prioritizing work tasks

· Excellent math and data entry skills

· Experience with 10-key by touch

· Great analytical and problem-solving skills

· Ability to work independently and search out resolutions on your own

· Quick learner able to incorporate new knowledge into processes

· Understands and follows directions

· Ability to maintain discretion and confidentiality at all times

· Exhibit proficient communication skills (Speaking, listening, and writing, which includes spelling and grammar accuracy)

· Good memory and ability to track changes throughout each project

· Flexible and collaborative work style, works well with varying personalities in a team environment

Education and Experience Requirements

· High school diploma

· 2 years Accounts Payable experience

Work Environment and Physical Demands

· Professional office environment using standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines

· Mainly sedentary role though some filing and supply maintenance requires the ability to lift files and supplies, open cabinets, bend, crouch, stand, and walk

Other Information

· Not a supervisory role

· Non-exempt position

· Full time position, Monday through Friday 8am to 5pm

· Must legally be allowed to work in the U.S.

· Please provide salary requirements in order to be considered for this position

· Full time employees are eligible to participate in company benefits.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.’

Work Remotely

  • No

Job Type: Full-time

Pay: From $22.00 per hour


  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Disability insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Vision insurance

Physical setting:

  • Office


  • 8 hour shift
  • Day shift
  • Monday to Friday

Ability to commute/relocate:

  • Reno, NV 89501: Reliably commute or planning to relocate before starting work (Required)


  • High school or equivalent (Preferred)


  • Accounts Payable: 2 years (Preferred)
  • Timberscan: 1 year (Preferred)
  • Sage 300: 1 year (Preferred)
  • Construction Accounts Payable: 1 year (Preferred)


  • English (Required)

Shift availability:

  • Day Shift (Required)

Work Location: One location